Could you use better collaboration tools? Rapid advances in Internet and related communications technologies, coupled with a round-the-clock business environment, require team members to be in closer contact to achieve their objectives and their organization’s goals. Distributed workforces are an integral part of modern business, yet effective collaboration, though more important than ever before, is often difficult to achieve.

Organizations eventually outgrow file shares, Access databases, and e-mail as their only means of collaboration.  Outlook produces multiple copies to track, access is not robust enough for the number of users required, file shares are not secure and the business needs require multiple people to add and view the data.

Many business applications are paper forms based with multiple people needing to contribute information to the form. It is not uncommon for data from the paper to be manually entered into another system, and in a number of cases there is an Excel or Access tracking system to keep track the paper forms. SharePoint eliminates these problems by automating the paper and the process.

Team Collaboration

Microsoft Windows SharePoint Services is an integrated portfolio of collaboration and communication services designed to connect people, information, processes, and systems. 

• Collect information electronically and eliminate paper forms using SharePoint sites.

• Facilitate self service to free up personnel from responding to routine requests. 

• Keep project status on-line for all team members to contribute and stay up-to-date.

• Eliminate multiple copies of documents floating through e-mail by using SharePoint to review and approve.

• Enable collaboration with external customers and overseas affiliates.

SharePoint workspaces includes:

• Microsoft Office Integration

• Document collaboration

• Check-in and check-out

• Document version history and audit trail

• E-mail alerts when content changes

• Links to external sites

Security allows limits on who can read, edit, and create new content. Versioning provides an audit and history of who changed the content, when it was changed and what was changed. Flexible e-mail notifications enable users to be automatically notified if content changes. 

Additional special features are included based on the type of workspace:

• Announcements and Events

• Agendas, Objectives, Attendees, Decisions, Tasks, Things to bring

• Issues, Risks

• Contacts, General Discussions, Surveys

• Forms, spreadsheets, external data connections, pivot tables and charts

Prelude Services

Frequently corporate IT departments are stretched thin and while they supply the infrastructure required to use the application, the users are left to their own devices to learn how use and benefit from SharePoint.

Let Prelude show you how to improve productivity by moving paper and Word based request forms to self service SharePoint web forms based solutions, and reduce turnaround time.  Then we will capture response and volume metrics for continual improvement, improved user experience.

Prelude will work with your company to provide the appropriate level of consulting services for knowledge transfer, user training, and custom application development to support SharePoint in your organization.

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