Automating Document Management

Understanding your current business process and objectives is the cornerstone of a successful project and the successful integration of technology into your organization. Successful implementations begin with an understanding of business processes and objectives. Prelude's commitment to this philosophy is illustrated in our comprehensive, start-to-finish support services for implementing and integrating document management applications into your organization.

Business Impact

Before implementing any business change it is necessary to understand the ramifications from both a business and technical perspective, with the ultimate goal being efficient automation of an effective business process. Introducing automation into an organization requires people to adapt the new technology into their business process.

Document Management Benefits

Your organization can realize numerous benefits by moving from paper to electronic media even if you are already tracking the paper electronically.

• Possibility of loss is eliminated.

• Reduce the time it takes to finish the entire process, commonly referred to as cycle time.

• Approvers require supporting documentation that is often missing from the paper files.

• Once the entire contents of the file are stored electronically, it becomes a reference repository for future documents.

• Compliance with government regulations or legal requirements.

• Changes during the approval cycle are easily rerouted to all approvers.

• Computer generated audit trail and version control.

• Web enabled, the initiators can enter their own requests and track the progress.

Business Process Analysis and Project Management Consulting

Prelude has a successful track record of assisting numerous clients in introducing Document Management into their organization. In preparation for choosing and installing a Document Management System, we provide services for the following tasks.

• Workflow Analysis

• Requirements Document for off-the-shelf software evaluation

• Specification Document for custom software

• Project Plan

• Executive Summary and Recommendations

• Project Management during implementation and roll-out

• On-going process improvement  

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